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| Greenfield Acres Homeowners
Association Meeting Minutes for November 15, 2005 Notice of Meeting was posted On November 7th, 2005 Meeting was called to order at 6:05PM Board Members in attendance: Dave Anderson, Kevin MacFadden, Janet McSpadden, Dan Riggs Reedy Group was represented by Tim Reedy and Stephanie Burris Homeowners in attendance: Kim & Barry Palmer, Dave Hetrick, Marci Norton, Tim & Karen Schlax, Sandie Headstream, Jack Williamson, Michelle Paul, Krisa Bark, Scott Lyon, Scott McLaren, Gary Nielsen, Anna Varney, Carmel Fenwick, Kevin Townsend, Jim &Amy Herchet, Fred & Dottie Herchet, Jack & Sue Robinson, Tamie Graham, Nicole Hines, Rick Adair, Kimberli Jones Open Forum: Discussion of weed control on vacant lots. Mark Taylor offered to do a website for Greenfield Acres. Mel Finwick offered to start a committee for Gating the community. Discussion on a neighbor not knowing there were meetings and how better to inform the neighborhood. Marci Norton had some problems with fine procedure and Board will follow up in writing to her. Secretary's Report: Approved Treasurer's Report: Approved Management Report: Budget will be tabled until Dec. meeting. Report was Approved Committee Reports: Reedy Group reported the vote for painting the community fence. The color with the most votes was number 2. Old Business: Entrance way improvements to be discussed at a later meeting. Gopher treatment for community - we are waiting for some bids to come in. New Business: Annexation and Fire Protection was discussed with the pro's
and con's coming from the neighbors. A committee was formed to be headed
by
Michelle Paul 602-809-3286
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| Greenfield Acres Homeowners Association Minutes for Dec. 13, 2005 Notice of meeting was posted on Dec. 6, 2005 Meeting was called to order at 6:06 PM Board Members in attendance: Dave Anderson, Kevin MacFadden, Janet McSpadden, Dan Riggs Reedy Group was represented by: Tim Reedy and Lynn Homeowners in attendance: Sandy Headstream and Catherine York Open Forum: It was questioned about the lack of flowers at the South East entrance into the neighborhood. Janet McSpadden will follow up with landscaper and try to rectify the problem. Secretary's Report: Approved Treasurers Report: Approve Financial Statements for the month of November. 2006 Budget was approved with the following changes: Pest Control + $600. Property Taxes - $550 General Miscellaneous Repairs amount to be $3,400. Reserve Study 0 It was voted on and approved to take $30,000 from the operating account and open an Operating Surplus Money Market Account. This discussion was tabled until another meeting. |
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| 1-17-2006 Greenfield Acres
Homeowners Association Meeting |
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Greenfield Acres Board of Directors Meeting February 15, 2006 – Basha Library Minutes Board Members Present: Dave Anderson Kevin McFadden Janet McSpadden Dan Riggs Management Company Representative: Melanie Baas A homeowner was in attendance at the homeowner forum. He informed the Board of Directors that the homeowner at 16115 E. Via De Arbelos was building a helicopter pad on their lot. The BOD has informed him that this was an association matter as well as a county matter. The homeowner in attendance will work to inform the county of the matter. Tri-City will also follow up by sending an unapproved architectural change letter. Meeting called to order 6:15 p.m. The January 17, 2006 Meeting Minutes were reviewed. D. Riggs made a motion to approve the minutes. D. Anderson seconded. All approved. The January 17, 2006 Executive Meeting Minutes were reviewed. D. Riggs made a motion to approve the minutes. D. Anderson seconded. All approved. M. Baas was asked to look into the CC&R’s on raising the association dues and using special assessments. Kevin McFadden reported that he will be working on repairing the lights at the entrances of the association. Discussion was raised regarding the next annual meeting. It was decided to have the annual meeting at the Basha Library on March 28th, 2006 at 6:00 p.m. Meeting adjournment at 6:45 p.m. Respectfully Submitted, Melanie Baas Recording Secretary |
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| GREENFIELD ACRES HOMEOWNERS ASSOCIATION MINUTES FOR
MARCH 28, 2006 Notice of Meeting was posted
on March 21, 2006 Board would like for TriCity to have landscaper move a plant that is
blocking the light on Riggs Rd. entrance into the neighborhood. |
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| MINUTES FOR APRIL 25, 2006
GREENFIELD ACRES HOMEOWNERS ASSOC. ANNUAL MEETING Meeting was posted on
April 18, 2006 Election of Board Members: There were three positions open. Nominations
were opened and Tim Schlax was nominated. The floor for nominations was
closed at 7 PM. The ballot consisted of incumbent Kevin MacFadden, and
Luke Clesceri with Tim Schlax as a write in. Ballots were collected and
reviewed by Melanie Baas. The Board of Directors elected positions for the Board and the results
were: Submitted by Janet McSpadden
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| GREENFIELD ACRES HOMEOWNERS
ASSOCIATION MINUTES FOR MAY 24, 2006 Notice of Meeting was posted on May 16, 2006 Meeting was called to order at 6:00 PM Attendance was: Janet McSpadden,
Kevin MacFadden, Luke Clesceri |
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June 26, 2006 –
Basha Library Board Members Present: Janet McSpadden. Kevin MacFadden, Luke Clesceri, Dan Riggs, Tim Schlax Management Company Representative: Melanie Baas A homeowner was in attendance at the homeowner forum. He informed us that the homeowner at 16313 was building at guesthouse/garage that they did not approve of. The BOD has informed him that this was an association matter as well as a county matter. The homeowner in attendance at the meeting will work to inform the county of the matter. Tri-City will also follow up by sending an unapproved architectural change letter. Meeting called to order 5:35 p.m. The May 24, 2006 Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden. All approved. The May 24, 2006 Executive Meeting Minutes were approved. D. Riggs made the motion. J. McSpadden seconded. All approved. L. Clesceri is working on revising the CC&R’s. M. Baas informed him that she would send him sample CC&R’s to obtain any needed verbiage. Discussion was raised regarding homeowners and their children that speed through the association. L. Clesceri offered to check with the City of Gilbert to see if there was anything that they could do to slow traffic. J. McSpadden has been working on an association rule book. She passed a preliminary version around for the board to review and comment on. Discussion was raised regarding the irrigation issue in the association. K. MacFadden will work with Premier irrigation to see if they can revamp the irrigation overflow box. The irrigation committee consists of Pete Schneider, Barry Palmer and Fred Herchet. They will develop a letter to send to homeowners informing them of the ramifications if they do not take their water when they are required. Meeting adjournment at 6:30 p.m. Respectfully Submitted, Melanie Baas |
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GREENFIELD ACRES HOA - GENERAL MEETING
JULY 25, 2006 Meeting was posted on July 17, 2006 (Bulletin board) Attendance: Janet McSpadden, Kevin MacFadden, Dan Riggs, Tim Schlax and Luke Clesceri Representing TriCity Property Mnmgt: Melanie Baas and Phyllis Carpenter Meeting was called to order at 6:00 PM Homeowners forum: Shane from San Tan Irrigation gave a review of our irrigation system and explained some of the challenges that he is facing in trying to get water to the people that ordered it. He made is very clear to us that San Tan is aware that water stealing is taking place and that he will be checking the neighborhood and assessing heavy fines to violators. A letter was constructed by the irrigation committee and will go out to all the home and lot owners. Shane, also explained that he is going to try to grid our neighborhood so that neighbors adjoining each other will take their water in sequence. The reason is for ease in telling each other when they are done, and in patrolling the water supply. A lot owner was in attendance to ask that a fine be reviewed and waived. This will be taken under advisement and the BOD will get back in writing with their decision. Kevin MacFadden gave an update on the irrigation overflow box. Secretary’s report: Motion to approve was made by Kevin MacFadden and with a second from Luke Clesceri, motion passed. Treasurers report: Motion to approve was made by Kevin MacFadden, second was from Luke Clesceri and motion passed. Old Business: Luke Clesceri si still working on the update for CC&R’s. Janet McSpadden is working on a rule book. New Business: Melanie Baas was asked to update the BOD on Association Insurance. She will report back at the next meeting. Luke Clesceri is going to check with the Town of Gilbert about getting Stop signs for our neighborhood streets. Meeting was adjourned at 6:50PM Next meeting is August 23, 2006 |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING AUGUST 23, 2006
MINUTES Posted on August 8th on the community bulletin board. Board Members present: Janet McSpadden, Kevin MacFadden, Tim Schlax Management Company Representative: Melanie Baas Meeting called to order at 6:05PM There was no homeowners present and therefore no homeowners forum. Motion to approve the minutes and treasurers report was passed. ACC committee approved: 2676 E Via De Arboles to extend concrete for RV driveway with stipulation to resubmit on lighting.2656 E. Via De Arboles, replace front door was approved. 2571 E. Meadowview, installation of outdoor lights in backyard was approved Not approved: 2668 E. Vista Verde, landscape plan needs to have the submittal form and species and size of landscape material. Old Business: ABC Waterworks tested our backflow at a cost of $120. The HOA Insurance policy was renewed at a cost of $1,484. Management company is going to get more information for the BOD regarding coverage. General Aggregate coverage is $2,000,000. There was some discussion on changing the CC&R’s and the process to do so. TriCity will find out if a signature from the homeowner needs to be notarized and will report back at the next meeting. Luke Clesceri had a conversation with the Town of Gilbert regarding stop signs in our neighborhood. We now have new stop signs. New Business: Janet McSpadden is going to check on the Gilbert Library, and see if we can hold HOA meetings there and what the cost would be. Next Scheduled Meeting: September 27, 2006 at the Bashas Library 6 PM Adjourned at 7PM Submitted by Janet McSpadden, President, Secretary |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING SEPTEMBER 27, 2006 Meeting was posted on the bulletin board 9/18/2006 Board members present: Janet McSpadden, Kevin MacFadden, Tim Schlax, Luke Clesceri. Management Company represented by Melanie Baas Meeting called to order at 6:10PM Homeowners Forum: Mr. And Mrs. Herchett were with the board to discuss weed problems on vacant lots and mosquitos. A motion to fine vacant lots with weeds $100 was seconded and passed. A motion to approve the Consent Calendar was passed. A report on the financials was received from the Treasurer via email and the BOD approved the Financial Report. Old Business: A map of the neighborhood with new address’s was reviewed. The rule book is still under construction by Janet McSpadden. The CC&R’s are still being reviewed with the goal of making some changes and increasing the dues. New Business: A letter from the management company asking to raise our rates was answered with a negative response from the BOD. Management Company also asked to have a biweekly drive thru which was agreed to by the BOD. There was a discussion on having our Board Meeting in the day instead of evening. This will be discussed further and a decision will be made. The neighborhood will be notified if this change takes place by a posting on the bulletin board. Meeting was adjourned at 6:40PM Next meeting is scheduled for 10/30 at noon, Basha's Library. |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING - OCT. 30,
2006 Meeting posted on Oct. 24, 2006 Members present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, Tim Schlax Management Company represented by Melanie Baas Meeting called to order at 12:05 PM Homeowners Forum: Managers Report and Consent Calendar was approved. Financials: 2007 Budget was presented by the Treasurer and a motion to approve was passed. Old Business: New Business: Board reviewed the new law regarding Flags and motion to incorporate it in to our Rules and Regulations passed. The Secretary signed documentation. Meeting was adjourned at 12:40 PM Next meeting is scheduled for Dec. 11th, 2006 at 12:00 - Bashas Library Study Room Submitted by Janet McSpadden |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING DECEMBER 11, 2006 MINUTES Members present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, Tim Schlax Representing Tri City Property Management was Melanie Baas Meeting was called to order at 12:11PM Note: There was not a meeting in November Homeowners open forum: It was suggested that we drive thru at night and check for street lights. Consent Calendar was approved Financials were approved A motion to contribute $150 to Community Association Institute was passed. A motion to engage C&J Raymond accounting firm to do our Tax Returns was passed. Meeting was adjourned at 12:55PM Next meeting will be January 24, 2007 at 6PM and this will be our “Annual Meeting” submitted by Janet McSpadden |
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| GREENFIELD ACRES
HOMEOWNERS
ASSOCIATION
ANNUAL
MEETING
JANUARY 24, 2007 Minutes Meeting was called to order at 6:05 PM Board of Directors present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, and Tim Schlax Property Management Co: Melanie Baas from TriCity Property Management Co. Certification of a quorum was made by Melanie Baas. Welcome and introduction was made by Janet McSpadden. The years review and the goals of 2007 was also expressed by Janet McSpadden. Financials were made public by Dan Riggs. Meeting was adjourned at 6:25 PM Submitted by Janet McSpadden |
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March 20, 2007
12:00 pm
Minutes
Meeting called to order on March 20,
2007 at 12:00 Noon
Board of Directors present: Dan Riggs,
Luke Clesceri and Tim Schlax.
Property Management Company: Melanie
Baas from TriCity Property Management Co.
Certification of quorum was made by
Melanie Baas
BJ Landscaping representative present
bid for future landscaping.
Board discussed other landscape bids.
Irrigation box N/E corner of subdivision
is leaking into rear yard of 2670 Meadowview.
Architectural review of Lot 34: (Dave
Woodruff) Add/Extend kitchen out toward front yard, construct guest
house & raise block fence. Board request a site plan indicating
changes within building set backs.
Financials were made public by Dan
Riggs.
Meeting was adjourned at 1:40pm
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Greenfield Acres HOA Board of Directors Meeting: June 6, 2007 Minutes Meeting called to order at 12:07 PM Board of Directors present: Janet McSpadden, Dan Riggs, Tim Schlax Property Management Company: Melanie Baas from TriCity Property Mnmgt. Homeowners: Mr. Herchette Minutes from March 20th meeting were approved. Revision of the CC&R’s were postponed until all the Board of Directors could be at the meeting. Board voted to have a newsletter printed by TriCity and mailed out to the community on a semiannual basis. Board voted and approved to remove the white fence at the Riggs Road entrance. It was also decided to install larger light bulbs at the entrances to the neighborhood. The Board voted and approved of BJ landscape bid to add flowers to the entrance’s of the neighborhood. The Board of Directors asked to get a bid for adding hedges and green plants that don’t need to be replaced. The financials were reviewed and approved by Dan Riggs, treasurer. It was discussed and agreed that the meetings for the Association should consist of every other meeting being in the evening to accommodate neighbors that wish to attend Meeting was adjourned at 12:35 PM submitted by Janet McSpadden |
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August 28, 2007 – Basha Library Greenfield Acres Board of Directors Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Tim Schlax Board Members Absent: Janet McSpadden Management Company Representative: Melanie Baas Meeting called to order 6:35 p.m. Luis, a SanTan Irrigation representative, was present to discuss irrigation issues in the association with the homeowners that were present. The June 6, 2007 Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden. All approved. The June 6, 2007 Executive Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden seconded. All approved. L. Clesceri has been working on revising the CC&R’s. Per the Board, M. Baas will move forward with sending these revisions to the attorney for review. Discussion was raised regarding RV trailers, boat trailers and utility trailers being left out (not screened from view) throughout the association. Many homeowners were present to discuss the issue. A collective decision was not made at this time. Meeting adjournment at 8:00 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING
NOVEMBER 19, 2007
Board Members Present: Janet McSpadden
Kevin MacFadden
Luke Clesceri
Dan Riggs
Tim Schlax
Management Company : Melanie Baas
Meeting called to order at 6:05 pm
Board Reviewed ACC letters
Minutes for August 28th were approved.
Discussion of Annual Budget with a motion to approve and passed 5 - 0
Motion to fine neighbors who do not screen their trash cans after pick
up day was made. A $25 fine per violation was approved 4 - 1
Motion to fine neighbors who make changes or additions prior to
architectural approval was passed with a $250 fine. Motion passed 5 -
0
Motion to have an Audit Review was passed 5 - 0
It was agreed by the Board not to plant winter flowers.
Annual Meeting will be in January. The date and place are not set.
Meeting adjournment at 7:15 pm
Respectfully submitted,
Janet McSpadden
President
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GREENFIELD ACRES ANNUAL MEETING JANUARY 15, 2008
6:00 p.m. Directors Present: Janet McSpadden Kevin MacFadden Dan Riggs Luke Clesceri Tim Schlax
**Tri-City Properties Representative: Melanie Baas, CAAM** ______________________________
Quorum was certified by M. Baas. Opening Remarks: Janet McSpadden, President, called the meeting to order at 6:20 pm and welcomed Homeowners and guests. The meeting continued with the introduction of Board members and the representative from Tri-City Properties, Melanie Baas. Approval of the minutes: The minutes from the Annual Meeting of January, 2007 were reviewed and approved as presented. Budget/Financial Summary Dan Riggs, Treasurer, reported to the membership information on the Association’s finances. Highlights included: 1. Increased costs in water and sprinkler repairs. 2. The cost of the landscaping has doubled with a change in landscape management. This switch was needed due to the fact that the previous landscape management would no longer be working in the area anymore/ General Discussion There was discussion of the new CC&R’s that have been revised by the association attorney and will be sent to the membership for approval after review by the Board. Election Results Election results for the two open Board positions were as follows: Dan Riggs was re-elected. Fred Herchet was elected to the Board. Due to the fact that there were two open Board of Director Positions and two candidates, voting occurred by acclamation. President: L. Clesceri Vice President: K. MacFadden Treasurer: Dan Riggs Secretary: T. Schlax Director: Fred Herchet Motion: It was motioned to adjourn the meeting at 7:15 pm. Motion was seconded and passed unanimously. Respectfully submitted, Melanie Baas, CAAM Association Manger |
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Greenfield Acres Board of Directors Meeting March 6, 2008 – 2727 Via De Arboles Minutes
Board Members Present: Kevin MacFadden, Luke Clesceri, Dan Riggs, Tim Schlax, Fred Herchet Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order 5:05 p.m. Many homeowners we present to discuss the speeding in the association and to inquire as to if the association would become gated, in hopes of keeping the vandalism down. An architectural request was approved for the construction of a garage at 2537 Via De Arboles. The Board requested that management obtain proposal to install lantana or other perennials in the planters with the monuments signs. The Board reviewed the amendments that were made to the CC&R’s by the attorney. Several revisions were made. These revisions will be sent to the attorney for review. Following the review, the amended CC&R’s will be mailed to the homeowners for approval. D. Riggs made a motion to the repair the irrigation at 2670 Meadowview by diverting the excess water to the drainage canal instead of the back yard of the residence. L. Clesceri seconded this motion. All approved. Meeting adjournment at 7:30 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting Basha Library, Chandler, AZ Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Tim Schlax Fred Herchet Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order 5:30 p.m. MINUTES: The March 6th meeting minutes were review. Motion to approve: L. Clesceri; seconded by F. Herchet. ARCHITECTURAL: A landscape plan for 2550 Meadowview was reviewed. The plan was approved as presented with the stipulation that there be a water retention area in the yard to hold the lot’s water and water coming from the street. FINANCIAL: Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: The Board reviewed a proposal form BJ Landscape to enhance the entrance monument planter. A proposal was approved by the Board, in the amount of $960, for several perennial to be planted at this time. Additional work may be done on the planters and in the future more planting will be added, following the approval f the CC&R’s, allowing more funds into the association. NEW BUSINESS: The Board discussed the date and times of holding a regular meeting. The meetings will be held on the 4th Tuesday of every month. They Board will alternate day meetings and night meetings. They day meetings will be held at 10:00 a.m. at Tri-City. The evening meetings will be held at 6:00 p.m.. The location for these meeting will be the Basha Library, if available. If the library is not available, the Board will meet at Tri-City. Many homeowners were present and requested, with Board approval, the following: · That the revised CC&R’s be posted on the website for review and comment prior to mailing for approval · A list to be posted on the website of the Board/Management responsibilities. The following items were also discussed: · Erin Woodruff (lot 1030) will be responsible for organizing a community block watch program. · Deanna Fero (lot 1005) has sent a speed mitigation form to the Town so that they may review the association’s needs as to what will slow the speeders. · Sidewalks: the board will not be putting in sidewalks at this time. This would take away much of the association’s trees and cut quite a bit into the homeowner’s front yards. · Exterior walls: any homeowner wishing to raise their exterior wall must submit an architectural request to the Board. However, the board will not approve this request if it is just one wall. The perimeter wall must be raised along the entire street for the Board to consider it. The homeowner must also check with the Town for approval. Meeting adjournment at 8:00 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting June 19, 2008 2664 Via De Palmas Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Fred Herchet Board Members Absent: Tim Schlax Management Company Representative: Melanie Baas, CAAM Meeting called to order 6:35 p.m. MINUTES: The May, 2008 meeting minutes were reviewed. Motion to approve: L. Clesceri; seconded by D. Riggs. ARCHITECTURAL: 2767 E. Via De Arboles: approval of front yard landscaping plans. Stipulations for this approval include: 1) – the two required lights must be on poles. The lighting cannot be contained within glass block. 2) – the lot must retains street and lot water. 3) – the trees must not encroach onto neighboring properties. 4) – the plan must included 8 trees total. · 16220 Via De Palmas: approval of the enclosure of a patio to create a recreation room. · 2533 Ridgewood: denial of plans to construct a shade structure. This plans needed a drawing showing height and dimensions as well as metal type and they kind of livestock that is intended for this structure as submitted. FINANCIAL: Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: The final CC&R revision were made. These will be posted on-line for homeowner review. NEW BUSINESS: None to be discussed at this time. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
