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| Greenfield Acres Homeowners
Association Meeting Minutes for November 15, 2005 Notice of Meeting was posted On November 7th, 2005 Meeting was called to order at 6:05PM Board Members in attendance: Dave Anderson, Kevin MacFadden, Janet McSpadden, Dan Riggs Reedy Group was represented by Tim Reedy and Stephanie Burris Homeowners in attendance: Kim & Barry Palmer, Dave Hetrick, Marci Norton, Tim & Karen Schlax, Sandie Headstream, Jack Williamson, Michelle Paul, Krisa Bark, Scott Lyon, Scott McLaren, Gary Nielsen, Anna Varney, Carmel Fenwick, Kevin Townsend, Jim &Amy Herchet, Fred & Dottie Herchet, Jack & Sue Robinson, Tamie Graham, Nicole Hines, Rick Adair, Kimberli Jones Open Forum: Discussion of weed control on vacant lots. Mark Taylor offered to do a website for Greenfield Acres. Mel Finwick offered to start a committee for Gating the community. Discussion on a neighbor not knowing there were meetings and how better to inform the neighborhood. Marci Norton had some problems with fine procedure and Board will follow up in writing to her. Secretary's Report: Approved Treasurer's Report: Approved Management Report: Budget will be tabled until Dec. meeting. Report was Approved Committee Reports: Reedy Group reported the vote for painting the community fence. The color with the most votes was number 2. Old Business: Entrance way improvements to be discussed at a later meeting. Gopher treatment for community - we are waiting for some bids to come in. New Business: Annexation and Fire Protection was discussed with the pro's
and con's coming from the neighbors. A committee was formed to be headed
by
Michelle Paul 602-809-3286
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| Greenfield Acres Homeowners Association Minutes for Dec. 13, 2005 Notice of meeting was posted on Dec. 6, 2005 Meeting was called to order at 6:06 PM Board Members in attendance: Dave Anderson, Kevin MacFadden, Janet McSpadden, Dan Riggs Reedy Group was represented by: Tim Reedy and Lynn Homeowners in attendance: Sandy Headstream and Catherine York Open Forum: It was questioned about the lack of flowers at the South East entrance into the neighborhood. Janet McSpadden will follow up with landscaper and try to rectify the problem. Secretary's Report: Approved Treasurers Report: Approve Financial Statements for the month of November. 2006 Budget was approved with the following changes: Pest Control + $600. Property Taxes - $550 General Miscellaneous Repairs amount to be $3,400. Reserve Study 0 It was voted on and approved to take $30,000 from the operating account and open an Operating Surplus Money Market Account. This discussion was tabled until another meeting. |
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| 1-17-2006 Greenfield Acres
Homeowners Association Meeting |
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Greenfield Acres Board of Directors Meeting February 15, 2006 – Basha Library Minutes Board Members Present: Dave Anderson Kevin McFadden Janet McSpadden Dan Riggs Management Company Representative: Melanie Baas A homeowner was in attendance at the homeowner forum. He informed the Board of Directors that the homeowner at 16115 E. Via De Arbelos was building a helicopter pad on their lot. The BOD has informed him that this was an association matter as well as a county matter. The homeowner in attendance will work to inform the county of the matter. Tri-City will also follow up by sending an unapproved architectural change letter. Meeting called to order 6:15 p.m. The January 17, 2006 Meeting Minutes were reviewed. D. Riggs made a motion to approve the minutes. D. Anderson seconded. All approved. The January 17, 2006 Executive Meeting Minutes were reviewed. D. Riggs made a motion to approve the minutes. D. Anderson seconded. All approved. M. Baas was asked to look into the CC&R’s on raising the association dues and using special assessments. Kevin McFadden reported that he will be working on repairing the lights at the entrances of the association. Discussion was raised regarding the next annual meeting. It was decided to have the annual meeting at the Basha Library on March 28th, 2006 at 6:00 p.m. Meeting adjournment at 6:45 p.m. Respectfully Submitted, Melanie Baas Recording Secretary |
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| GREENFIELD ACRES HOMEOWNERS ASSOCIATION MINUTES FOR
MARCH 28, 2006 Notice of Meeting was posted
on March 21, 2006 Board would like for TriCity to have landscaper move a plant that is
blocking the light on Riggs Rd. entrance into the neighborhood. |
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| MINUTES FOR APRIL 25, 2006
GREENFIELD ACRES HOMEOWNERS ASSOC. ANNUAL MEETING Meeting was posted on
April 18, 2006 Election of Board Members: There were three positions open. Nominations
were opened and Tim Schlax was nominated. The floor for nominations was
closed at 7 PM. The ballot consisted of incumbent Kevin MacFadden, and
Luke Clesceri with Tim Schlax as a write in. Ballots were collected and
reviewed by Melanie Baas. The Board of Directors elected positions for the Board and the results
were: Submitted by Janet McSpadden
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| GREENFIELD ACRES HOMEOWNERS
ASSOCIATION MINUTES FOR MAY 24, 2006 Notice of Meeting was posted on May 16, 2006 Meeting was called to order at 6:00 PM Attendance was: Janet McSpadden,
Kevin MacFadden, Luke Clesceri |
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June 26, 2006 –
Basha Library Board Members Present: Janet McSpadden. Kevin MacFadden, Luke Clesceri, Dan Riggs, Tim Schlax Management Company Representative: Melanie Baas A homeowner was in attendance at the homeowner forum. He informed us that the homeowner at 16313 was building at guesthouse/garage that they did not approve of. The BOD has informed him that this was an association matter as well as a county matter. The homeowner in attendance at the meeting will work to inform the county of the matter. Tri-City will also follow up by sending an unapproved architectural change letter. Meeting called to order 5:35 p.m. The May 24, 2006 Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden. All approved. The May 24, 2006 Executive Meeting Minutes were approved. D. Riggs made the motion. J. McSpadden seconded. All approved. L. Clesceri is working on revising the CC&R’s. M. Baas informed him that she would send him sample CC&R’s to obtain any needed verbiage. Discussion was raised regarding homeowners and their children that speed through the association. L. Clesceri offered to check with the City of Gilbert to see if there was anything that they could do to slow traffic. J. McSpadden has been working on an association rule book. She passed a preliminary version around for the board to review and comment on. Discussion was raised regarding the irrigation issue in the association. K. MacFadden will work with Premier irrigation to see if they can revamp the irrigation overflow box. The irrigation committee consists of Pete Schneider, Barry Palmer and Fred Herchet. They will develop a letter to send to homeowners informing them of the ramifications if they do not take their water when they are required. Meeting adjournment at 6:30 p.m. Respectfully Submitted, Melanie Baas |
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GREENFIELD ACRES HOA - GENERAL MEETING
JULY 25, 2006 Meeting was posted on July 17, 2006 (Bulletin board) Attendance: Janet McSpadden, Kevin MacFadden, Dan Riggs, Tim Schlax and Luke Clesceri Representing TriCity Property Mnmgt: Melanie Baas and Phyllis Carpenter Meeting was called to order at 6:00 PM Homeowners forum: Shane from San Tan Irrigation gave a review of our irrigation system and explained some of the challenges that he is facing in trying to get water to the people that ordered it. He made is very clear to us that San Tan is aware that water stealing is taking place and that he will be checking the neighborhood and assessing heavy fines to violators. A letter was constructed by the irrigation committee and will go out to all the home and lot owners. Shane, also explained that he is going to try to grid our neighborhood so that neighbors adjoining each other will take their water in sequence. The reason is for ease in telling each other when they are done, and in patrolling the water supply. A lot owner was in attendance to ask that a fine be reviewed and waived. This will be taken under advisement and the BOD will get back in writing with their decision. Kevin MacFadden gave an update on the irrigation overflow box. Secretary’s report: Motion to approve was made by Kevin MacFadden and with a second from Luke Clesceri, motion passed. Treasurers report: Motion to approve was made by Kevin MacFadden, second was from Luke Clesceri and motion passed. Old Business: Luke Clesceri si still working on the update for CC&R’s. Janet McSpadden is working on a rule book. New Business: Melanie Baas was asked to update the BOD on Association Insurance. She will report back at the next meeting. Luke Clesceri is going to check with the Town of Gilbert about getting Stop signs for our neighborhood streets. Meeting was adjourned at 6:50PM Next meeting is August 23, 2006 |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING AUGUST 23, 2006
MINUTES Posted on August 8th on the community bulletin board. Board Members present: Janet McSpadden, Kevin MacFadden, Tim Schlax Management Company Representative: Melanie Baas Meeting called to order at 6:05PM There was no homeowners present and therefore no homeowners forum. Motion to approve the minutes and treasurers report was passed. ACC committee approved: 2676 E Via De Arboles to extend concrete for RV driveway with stipulation to resubmit on lighting.2656 E. Via De Arboles, replace front door was approved. 2571 E. Meadowview, installation of outdoor lights in backyard was approved Not approved: 2668 E. Vista Verde, landscape plan needs to have the submittal form and species and size of landscape material. Old Business: ABC Waterworks tested our backflow at a cost of $120. The HOA Insurance policy was renewed at a cost of $1,484. Management company is going to get more information for the BOD regarding coverage. General Aggregate coverage is $2,000,000. There was some discussion on changing the CC&R’s and the process to do so. TriCity will find out if a signature from the homeowner needs to be notarized and will report back at the next meeting. Luke Clesceri had a conversation with the Town of Gilbert regarding stop signs in our neighborhood. We now have new stop signs. New Business: Janet McSpadden is going to check on the Gilbert Library, and see if we can hold HOA meetings there and what the cost would be. Next Scheduled Meeting: September 27, 2006 at the Bashas Library 6 PM Adjourned at 7PM Submitted by Janet McSpadden, President, Secretary |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING SEPTEMBER 27, 2006 Meeting was posted on the bulletin board 9/18/2006 Board members present: Janet McSpadden, Kevin MacFadden, Tim Schlax, Luke Clesceri. Management Company represented by Melanie Baas Meeting called to order at 6:10PM Homeowners Forum: Mr. And Mrs. Herchett were with the board to discuss weed problems on vacant lots and mosquitos. A motion to fine vacant lots with weeds $100 was seconded and passed. A motion to approve the Consent Calendar was passed. A report on the financials was received from the Treasurer via email and the BOD approved the Financial Report. Old Business: A map of the neighborhood with new address’s was reviewed. The rule book is still under construction by Janet McSpadden. The CC&R’s are still being reviewed with the goal of making some changes and increasing the dues. New Business: A letter from the management company asking to raise our rates was answered with a negative response from the BOD. Management Company also asked to have a biweekly drive thru which was agreed to by the BOD. There was a discussion on having our Board Meeting in the day instead of evening. This will be discussed further and a decision will be made. The neighborhood will be notified if this change takes place by a posting on the bulletin board. Meeting was adjourned at 6:40PM Next meeting is scheduled for 10/30 at noon, Basha's Library. |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING - OCT. 30,
2006 Meeting posted on Oct. 24, 2006 Members present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, Tim Schlax Management Company represented by Melanie Baas Meeting called to order at 12:05 PM Homeowners Forum: Managers Report and Consent Calendar was approved. Financials: 2007 Budget was presented by the Treasurer and a motion to approve was passed. Old Business: New Business: Board reviewed the new law regarding Flags and motion to incorporate it in to our Rules and Regulations passed. The Secretary signed documentation. Meeting was adjourned at 12:40 PM Next meeting is scheduled for Dec. 11th, 2006 at 12:00 - Bashas Library Study Room Submitted by Janet McSpadden |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING DECEMBER 11, 2006 MINUTES Members present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, Tim Schlax Representing Tri City Property Management was Melanie Baas Meeting was called to order at 12:11PM Note: There was not a meeting in November Homeowners open forum: It was suggested that we drive thru at night and check for street lights. Consent Calendar was approved Financials were approved A motion to contribute $150 to Community Association Institute was passed. A motion to engage C&J Raymond accounting firm to do our Tax Returns was passed. Meeting was adjourned at 12:55PM Next meeting will be January 24, 2007 at 6PM and this will be our “Annual Meeting” submitted by Janet McSpadden |
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| GREENFIELD ACRES
HOMEOWNERS
ASSOCIATION
ANNUAL
MEETING
JANUARY 24, 2007 Minutes Meeting was called to order at 6:05 PM Board of Directors present: Janet McSpadden, Kevin MacFadden, Dan Riggs, Luke Clesceri, and Tim Schlax Property Management Co: Melanie Baas from TriCity Property Management Co. Certification of a quorum was made by Melanie Baas. Welcome and introduction was made by Janet McSpadden. The years review and the goals of 2007 was also expressed by Janet McSpadden. Financials were made public by Dan Riggs. Meeting was adjourned at 6:25 PM Submitted by Janet McSpadden |
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March 20, 2007
12:00 pm
Minutes
Meeting called to order on March 20,
2007 at 12:00 Noon
Board of Directors present: Dan Riggs,
Luke Clesceri and Tim Schlax.
Property Management Company: Melanie
Baas from TriCity Property Management Co.
Certification of quorum was made by
Melanie Baas
BJ Landscaping representative present
bid for future landscaping.
Board discussed other landscape bids.
Irrigation box N/E corner of subdivision
is leaking into rear yard of 2670 Meadowview.
Architectural review of Lot 34: (Dave
Woodruff) Add/Extend kitchen out toward front yard, construct guest
house & raise block fence. Board request a site plan indicating
changes within building set backs.
Financials were made public by Dan
Riggs.
Meeting was adjourned at 1:40pm
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Greenfield Acres HOA Board of Directors Meeting: June 6, 2007 Minutes Meeting called to order at 12:07 PM Board of Directors present: Janet McSpadden, Dan Riggs, Tim Schlax Property Management Company: Melanie Baas from TriCity Property Mnmgt. Homeowners: Mr. Herchette Minutes from March 20th meeting were approved. Revision of the CC&R’s were postponed until all the Board of Directors could be at the meeting. Board voted to have a newsletter printed by TriCity and mailed out to the community on a semiannual basis. Board voted and approved to remove the white fence at the Riggs Road entrance. It was also decided to install larger light bulbs at the entrances to the neighborhood. The Board voted and approved of BJ landscape bid to add flowers to the entrance’s of the neighborhood. The Board of Directors asked to get a bid for adding hedges and green plants that don’t need to be replaced. The financials were reviewed and approved by Dan Riggs, treasurer. It was discussed and agreed that the meetings for the Association should consist of every other meeting being in the evening to accommodate neighbors that wish to attend Meeting was adjourned at 12:35 PM submitted by Janet McSpadden |
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August 28, 2007 – Basha Library Greenfield Acres Board of Directors Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Tim Schlax Board Members Absent: Janet McSpadden Management Company Representative: Melanie Baas Meeting called to order 6:35 p.m. Luis, a SanTan Irrigation representative, was present to discuss irrigation issues in the association with the homeowners that were present. The June 6, 2007 Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden. All approved. The June 6, 2007 Executive Meeting Minutes were approved. D. Riggs made the motion. K. MacFadden seconded. All approved. L. Clesceri has been working on revising the CC&R’s. Per the Board, M. Baas will move forward with sending these revisions to the attorney for review. Discussion was raised regarding RV trailers, boat trailers and utility trailers being left out (not screened from view) throughout the association. Many homeowners were present to discuss the issue. A collective decision was not made at this time. Meeting adjournment at 8:00 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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GREENFIELD ACRES BOARD OF DIRECTORS MEETING
NOVEMBER 19, 2007
Board Members Present: Janet McSpadden
Kevin MacFadden
Luke Clesceri
Dan Riggs
Tim Schlax
Management Company : Melanie Baas
Meeting called to order at 6:05 pm
Board Reviewed ACC letters
Minutes for August 28th were approved.
Discussion of Annual Budget with a motion to approve and passed 5 - 0
Motion to fine neighbors who do not screen their trash cans after pick
up day was made. A $25 fine per violation was approved 4 - 1
Motion to fine neighbors who make changes or additions prior to
architectural approval was passed with a $250 fine. Motion passed 5 -
0
Motion to have an Audit Review was passed 5 - 0
It was agreed by the Board not to plant winter flowers.
Annual Meeting will be in January. The date and place are not set.
Meeting adjournment at 7:15 pm
Respectfully submitted,
Janet McSpadden
President
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GREENFIELD ACRES ANNUAL MEETING JANUARY 15, 2008
6:00 p.m. Directors Present: Janet McSpadden Kevin MacFadden Dan Riggs Luke Clesceri Tim Schlax
**Tri-City Properties Representative: Melanie Baas, CAAM** ______________________________
Quorum was certified by M. Baas. Opening Remarks: Janet McSpadden, President, called the meeting to order at 6:20 pm and welcomed Homeowners and guests. The meeting continued with the introduction of Board members and the representative from Tri-City Properties, Melanie Baas. Approval of the minutes: The minutes from the Annual Meeting of January, 2007 were reviewed and approved as presented. Budget/Financial Summary Dan Riggs, Treasurer, reported to the membership information on the Association’s finances. Highlights included: 1. Increased costs in water and sprinkler repairs. 2. The cost of the landscaping has doubled with a change in landscape management. This switch was needed due to the fact that the previous landscape management would no longer be working in the area anymore/ General Discussion There was discussion of the new CC&R’s that have been revised by the association attorney and will be sent to the membership for approval after review by the Board. Election Results Election results for the two open Board positions were as follows: Dan Riggs was re-elected. Fred Herchet was elected to the Board. Due to the fact that there were two open Board of Director Positions and two candidates, voting occurred by acclamation. President: L. Clesceri Vice President: K. MacFadden Treasurer: Dan Riggs Secretary: T. Schlax Director: Fred Herchet Motion: It was motioned to adjourn the meeting at 7:15 pm. Motion was seconded and passed unanimously. Respectfully submitted, Melanie Baas, CAAM Association Manger |
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Greenfield Acres Board of Directors Meeting March 6, 2008 – 2727 Via De Arboles Minutes
Board Members Present: Kevin MacFadden, Luke Clesceri, Dan Riggs, Tim Schlax, Fred Herchet Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order 5:05 p.m. Many homeowners we present to discuss the speeding in the association and to inquire as to if the association would become gated, in hopes of keeping the vandalism down. An architectural request was approved for the construction of a garage at 2537 Via De Arboles. The Board requested that management obtain proposal to install lantana or other perennials in the planters with the monuments signs. The Board reviewed the amendments that were made to the CC&R’s by the attorney. Several revisions were made. These revisions will be sent to the attorney for review. Following the review, the amended CC&R’s will be mailed to the homeowners for approval. D. Riggs made a motion to the repair the irrigation at 2670 Meadowview by diverting the excess water to the drainage canal instead of the back yard of the residence. L. Clesceri seconded this motion. All approved. Meeting adjournment at 7:30 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting Basha Library, Chandler, AZ Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Tim Schlax Fred Herchet Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order 5:30 p.m. MINUTES: The March 6th meeting minutes were review. Motion to approve: L. Clesceri; seconded by F. Herchet. ARCHITECTURAL: A landscape plan for 2550 Meadowview was reviewed. The plan was approved as presented with the stipulation that there be a water retention area in the yard to hold the lot’s water and water coming from the street. FINANCIAL: Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: The Board reviewed a proposal form BJ Landscape to enhance the entrance monument planter. A proposal was approved by the Board, in the amount of $960, for several perennial to be planted at this time. Additional work may be done on the planters and in the future more planting will be added, following the approval f the CC&R’s, allowing more funds into the association. NEW BUSINESS: The Board discussed the date and times of holding a regular meeting. The meetings will be held on the 4th Tuesday of every month. They Board will alternate day meetings and night meetings. They day meetings will be held at 10:00 a.m. at Tri-City. The evening meetings will be held at 6:00 p.m.. The location for these meeting will be the Basha Library, if available. If the library is not available, the Board will meet at Tri-City. Many homeowners were present and requested, with Board approval, the following: · That the revised CC&R’s be posted on the website for review and comment prior to mailing for approval · A list to be posted on the website of the Board/Management responsibilities. The following items were also discussed: · Erin Woodruff (lot 1030) will be responsible for organizing a community block watch program. · Deanna Fero (lot 1005) has sent a speed mitigation form to the Town so that they may review the association’s needs as to what will slow the speeders. · Sidewalks: the board will not be putting in sidewalks at this time. This would take away much of the association’s trees and cut quite a bit into the homeowner’s front yards. · Exterior walls: any homeowner wishing to raise their exterior wall must submit an architectural request to the Board. However, the board will not approve this request if it is just one wall. The perimeter wall must be raised along the entire street for the Board to consider it. The homeowner must also check with the Town for approval. Meeting adjournment at 8:00 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting June 19, 2008 2664 Via De Palmas Meeting Minutes Board Members Present: Kevin MacFadden Luke Clesceri Dan Riggs Fred Herchet Board Members Absent: Tim Schlax Management Company Representative: Melanie Baas, CAAM Meeting called to order 6:35 p.m. MINUTES: The May, 2008 meeting minutes were reviewed. Motion to approve: L. Clesceri; seconded by D. Riggs. ARCHITECTURAL: 2767 E. Via De Arboles: approval of front yard landscaping plans. Stipulations for this approval include: 1) – the two required lights must be on poles. The lighting cannot be contained within glass block. 2) – the lot must retains street and lot water. 3) – the trees must not encroach onto neighboring properties. 4) – the plan must included 8 trees total. · 16220 Via De Palmas: approval of the enclosure of a patio to create a recreation room. · 2533 Ridgewood: denial of plans to construct a shade structure. This plans needed a drawing showing height and dimensions as well as metal type and they kind of livestock that is intended for this structure as submitted. FINANCIAL: Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: The final CC&R revision were made. These will be posted on-line for homeowner review. NEW BUSINESS: None to be discussed at this time. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie Baas, CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting July 29, 2008 Basha Library, Chandler, AZ Meeting Minutes Board Members Present: Luke Clesceri Dan Riggs Fred Herchet Board Members Absent: Tim Schlax Kevin MacFadden Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:10 p.m. MINUTES: The June, 2008 meeting minutes were reviewed. Motion to approve: D.Riggs; seconded by F. Herchet. ARCHITECTURAL: An architectural plan for 2727 Via De Arboles was reviewed. The plan was approved as submitted. An architectural request was reviewed for 2785 Country Shadows. The homeowners is requesting to have fencing installed around their vacant lot to keep traffic from cutting through. The request was approved with the stipulation that the neighbors also approve of the fencing prior to the installation. FINANCIAL: Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: The following items were also discussed: · Erin Woodruff (lot 1030) will be responsible for organizing a community block watch program. · Several areas or the CC&R revisions were discussed. These revisions will be reflected in the amended CC&R’s that will go out for homeowner vote, once completed. NEW BUSINESS: It was decided that Tri-City would set up accounts for the Greenfield Acres vendors on automatic payment programs as at this current time D. Riggs is signing the association checks. For any invoices that are “out of the norm”, these will be scanned and e-mailed to D. Riggs for approval prior to the check being sent from Tri-City. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie Baas, CAAM - Recording Secretary |
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Greenfield Acres Board of Directors Meeting September 15, 2008 2727 Via De Arboles Meeting Minutes Board Members Present: Luke Clesceri Dan Riggs Fred Herchet Tim Schlax Kevin MacFadden Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 10:00 a.m. MINUTES: The July, 2008 meeting minutes were reviewed. Motion to approve: L. Clesceri; seconded by T. Schlax ARCHITECTURAL: · A Landscape plan for 2634 E. Country Shadows was reviewed. The plan was approved with the stipulation that they have a 48” box Elm in the front yard and that the lights at their drive must be pillar or lights mounted on a post, not glass block lights. · An architectural request was reviewed for 2787 Via De Arboles. The homeowner is requesting a shed that is 10’ tall. There is a 7’ height restriction for sheds in the community. Therefore; this plan is denied. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. · The proposed 2009 budget was reviewed. Management will work with D. Riggs, Treasurer, to complete the budget. OLD BUSINESS: · There is a tractor that is still on, vacant lot, 2010. It was voted that the lot owner would receive a fine of $25 to encourage him to have this tractor removed as there has been much previous correspondence with this owner and the suspected owner of the tractor. · The Board will be meeting every other month, beginning in November, at 6pm. These meetings will be held at a local elementary school. There will be an October Board meeting held at the library. · After reviewing homeowner input, the Board made the final revision to the amended CC&R’s. Management will work with the attorney to create a summary letter for these CC&R’s to be sent out to the homeowners for their vote. NEW BUSINESS: · The Board has decided to paint the entry planter boxes as well as several areas throughout the association that need touchup. Management will work with the painting company to complete this project. · The owner of lot 3027 has requested that his fine be removed from his account as he has recently sprayed the weeds on the vacant lot. These fines will not be removed due to the fact that this is an ongoing issue with the owners of the lot. · The tentative date for the 2009 Annual Meeting is January 23, 2009. · A $250 fine, for 2693 Villa Park, was voted on as they have yet to screen in their gate after construction. · Several ideas for needed committee were presented and reviewed. Committees, such as Lighting and Communication, are needed in the community. Responsibilities for these committees will be posted on-line and a request for community assistance will be sent to homeowners. Meeting adjournment at 11:50 a.m. Respectfully Submitted, Melanie Baas, CAAM - Recording Secretary |
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Greenfield Acres Board of Directors Meeting November 25, 2008 2727 Via De Arboles Meeting Minutes Board Members Present: Luke Clesceri Dan Riggs Fred Herchet Tim Schlax Kevin MacFadden Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:06 p.m. MINUTES: The September, 2008 meeting minutes were reviewed. Motion to approve: L. Clesceri; seconded by D. Riggs. ARCHITECTURAL: · Architectural approval letters will be sent to the following: - 2727 Via De Arboles: installation of a gate in the exterior wall. - 2743 Villa Park: additional of a room and patio. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. · The proposed 2009 budget was reviewed and approved as presented. Motion to approve: D. Riggs; seconded by L. Clesceri nded the motion. Management will see that accounting transfers the funds. · The Board reviewed several letters from different accountants to determine which would best suit the needs of the association for the tax returns and audit. The Board has decided to move forward with C & J Raymond, who has served the association well in the past. Motion to accept: D. Riggs; seconded by L. Clesceri. Motion carried. An Engagement Letter was signed for them for the 2008 financial audit. OLD BUSINESS: · The Board discussed the difficulty of locating a place that would host the board meetings at a minimal cost. It was decided that the board meeting dates would simply be set 30 days out with the Basha library, for the time being, at posted for whomever could attend. NEW BUSINESS: · The renewal contract between Greenfield Acres and Tri-City was presented to the Board for signature. The contract was approved by each Board member with the stipulation that management look into having the late fee increase to $20. L. Clesceri, President, has signed the renewal contracts. · The Board discussed and agreed that the exterior of the entrance monuments, where the culverts are located, shall be painted as the planter boxes were. · There are several dead trees throughout the association. The Board request that management inquire with the landscaper regarding watering and the warranty of the trees. · Violation letters to be sent to the following: - Lot 300C for not having light posts in place where required. - Lot 3056 for the lack of installation of the 36” Chinese Elm. - Lot 2028 for driving on the association landscape and the dissipation of granite. - 2684 Via De Palmas for their recycle can consistently being in view. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie 0076aas, CAAM - Recording Secretary |
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Greenfield Acres Board of Directors Meeting March 25, 2009 2696 Via De Arboles Meeting Minutes Board Members Present: Dave Woodruff Dan Riggs Fred Herchet Mark Tylor Deanna Ferro Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:05 p.m. MINUTES: The November, 2008 meeting minutes were reviewed; motion to approve: F. Herchet; seconded by D. Riggs. ARCHITECTURAL: · Architectural approval letters will be sent to the following: - 2691 Vallejo: construction of a pool house and garage. - 2566 Via De Arboles: addition of a stucco parapet wall to create a patio cover. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. OLD BUSINESS: · Fred Herchet passed out a copy of the singed contract between TCPM and Greenfield Acres so that Board would know the responsibilities of the management company. NEW BUSINESS: · Officers for the 2009 Board of Directors were elected per the motion of D. Riggs; seconded F. Herchet. All approved. President – Dave Woodruff Vice President – Fred Herchet Treasurer – Dan Riggs Secretary – Deanna Fero Director & Website – Mark Taylor VIOLATIONS: · It was decided that the next violation letters that are sent out for excessive weeds in granite or weeds in a vacant lot would inform the owner that should they not maintain nor clear the lot that the HOA would and the cost incurred would be several hundred dollars. Management will review pricing and options with the association landscape company and a tillage company, to inform homeowners. · The homeowner at 2566 Via De Arbloes is consistently driving over the granite area between his back yard fence and the street. It will be required that the homeowners put concrete or paver there so that the granite is not destroyed and muddy tire tracks do not run through the street. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie Baas/CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting May 26, 2009 2696 Via De Arboles Meeting Minutes Board Members Present: Dave Woodruff Dan Riggs Fred Herchet Mark Tylor Deanna Ferro Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:05 p.m. MINUTES: · The March, 2008 meeting minutes were reviewed; motion to approve, with said changes: F. Herchet; seconded by D. Ferro. All approved. ARCHITECTURAL: · Architectural approval letters will be sent to the following:- None FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. Motion to approve the April financials: D. Woodruff; seconded by F. Herchet. All approved. OLD BUSINESS: · Fred Herchet passed out a copy of the singed contract between TCPM and Greenfield Acres so that Board would know the responsibilities of the management company. NEW BUSINESS: · F. Herchet and M. Taylor will be part in a “Task Force” to develop s standardized Fine Policy. Once this policy is created, it shall be sent to all residents. · D. Woodruff reported on his meeting with BJ Landscape and the findings of the inadequate irrigation system. Please see the attached report on this meeting. · Management will work request a proposal from BJ Landscape for the repairs of the irrigations system and deteriorating walls that were noted when in the community. Once this proposal has been received, it will be used as a “guideline” for additional inspections and proposals for the replacement of the irrigation system and an improved moisture barrier for the walls. · Management will work with the board to develop a “checklist” for the drive through inspections. This will ensure that management reviews all needed items and also provides feedback for the board. VIOLATIONS: · Management obtained pricing, from BJ Landscape, on the clearing of the lots with excessive weeds. The cost is $250 per lot. Upon the next drive through, these lots will be notated and sent letters regarding such. · The homeowner at 2614 Via De Palmas is consistently driving over the granite area between his back yard fence and the street. It will be required that the homeowners put concrete or paver there so that the granite is not destroyed and muddy tire tracks do not run through the street. Meeting adjournment at 7:30 p.m. Respectfully Submitted, Melanie Baas/CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting July 28, 2009 Basha Library Meeting Minutes Board Members Present: Dave Woodruff Dan Riggs Fred Herchet Mark TAylor Deanna Ferro
Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:05 p.m. - Two representatives, from SanTan Irrigation, were present to discuss the irrigation issues within the community. There have been a number of issues with people stealing water or taking their water at the times that are not designated to them. This, in turn, means that those people that have paid for the water are not receiving it. There is a $50, first time offense, fine for this and $300 for each time thereafter. It was recommended that two people be designated to be allowed to look over perimeter fences to ensure that the water is being taken are appropriate times. It was also recommended that phone numbers are obtained for those that do receive irrigation so that should it not be received by one homeowner, they could call the previous to obtain more information, etc. Attached is a list of recommendations from SanTan Irrigation. MINUTES: · The May, 2009 meeting minutes were reviewed; motion to approve as presented: F. Herchet; seconded by D. Riggs. All approved. ARCHITECTURAL: · Architectural approval letters will be sent to the following: - 2611 E. Meadowview: after review, the light columns have been approved to be placed on each side of the circular drive, as shown on the submitted plans. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. Motion to approve the April financials: D. Fero seconded by F. Herchet. All approved. OLD BUSINESS: · Management is working to obtain contracts with landscape companies for irrigation repair and weekly service. BJ Landscape (the currently company) has submitted a bid. Four additional proposals were supplied at the meeting and management will forward the two additional that will be coming to for review. The board will reconvene in mid-August to hold a special meeting for reviewing the landscape proposals. NEW BUSINESS: · The Board reviewed a letter from Ekmark & Ekmark, Attorneys, offering to review the current insurance policy, at a cost of $500, to ensure that adequate coverage is in place. The Board has voted against this. Motion: F. Herchet; seconded by D. Fero. Motion carried. · A plan was present by John Akin and Jack Gierak, Project Managers for the Town of Gilbert, to install plantings along and curbing as the streets will be widened to allow for three lanes of traffic. This e-mail was sent to management on 7.9.09 and forwarded to the Board on the same day. Unfortunately there was a deadline of 7.29.09 to respond with an approval or denial by the community. Management had this deadline extended to 7.31.09 as the Board was not meeting until 7.28.09. At the Board meeting it was decided that this plan would not be approved for two reasons. First, when the community was annexed into the Town if Gilbert, it was accepted “as is”. Second, the CC&R’s define specific stipulations for the $300 annual assessment to the homeowners. The maintenance of this additional area was not in the provisions, nor does the budget allow for such maintenance. Motion to disapprove: D. Fero; seconded by M. Taylor. Motion carried. VIOLATIONS: · Several violations were presented to the board that require further discussion as it is needed to know if the Board decision can supersede the CC&R’s. Further discussion needed at the October Board meeting. Meeting adjournment at 7:15 p.m. Respectfully Submitted, Melanie Baas/CAAM Recording Secretary |
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Greenfield Acres Board of Directors Meeting September 22, 2009 Location: 2696 E. Via De Arboles (home of dave Woodruff) 6:00 p.m. Meeting Minutes Board Members Present: Dave Woodruff Dan Riggs Fred Herchet Mark Tylor Deanna Ferro Board Members Absent: None Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:05 p.m. - Nicole Hines (2670 Meadowview) was present to discuss the irrigation overflow box that is located on the resident property. This box is the responsibility of the HOA. The irrigation box was constructed by the developer in a very poor fashion and is continuously leaking. The issues have gotten so bad with overflow irrigation that it is causing the resident yard to flood. D. Riggs has been working on the issue and will be having the irrigation box reinforced as well as fixing the entrance fence post and putting a lock on the gate. Motion to approve needed repairs: D. Riggs; seconded by D. Woodruff. All approved. MINUTES: · The July, 2009 meeting minutes were reviewed; motion to approve as presented: D. Fero; seconded by M. Taylor. All approved. · The September, 2009 special meeting minutes were reviewed; motion to approve as presented: D. Fero; seconded by M. Taylor. All approved. ARCHITECTURAL: · Architectural approval letters will be sent to the following: 2653 E. Ridgewood for the installation of 4x10 flat solar panels, to be installed on the southern roof pitch of the residence. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. Motion to approve the financial statements: D. Fero seconded by D. Woodruff. All approved. OLD BUSINESS: · The board discussed the irrigation refurbishment proposal. The board would like to obtain additional details about the proposal from Desert Classic. The board has set a special meeting with the cop-may representative for Tuesday, September 29, 2009. The board will finalize their decision at that time. NEW BUSINESS: · The Board reviewed the height addition to the Chandler Heights and Riggs Road perimeter walls to 8’, due to the expansion of the roadways and to conform to current Town of Gilbert codes. M. Taylor motioned to leave this issue and financials responsibility to the homeowners along the roadways. The board is willing to allow if all homeowners agree. D. Riggs seconded the motion. D. Fero abstained from the vote. The remaining board agreed to the motion presented by Mr. Taylor. · Over the course of the last several months, management has sent several letters to homeowners for driveway violations. There are several residences that have an additional driveway to their back yard that are made simply of dirt or gravel. The drives have been in place for years. The board voted to clear the homes that currently have this issue from the violation list as there was so much opposition for the needed construction to be brought to the attention of the homeowner immediately following the construction. The board will allow for the following addresses to be “grandfathered”.Motion to approved: M. Taylors; seconded by D. Rigss. D. Woodruff abstained from the voted. F. Herchet opposed the vote. D. Fero also agreed to the vote. Motion passed. VIOLATIONS: · Several violations were presented to the board that require further discussion as it is needed to know if the Board decision can supersede the CC&R’s. Further discussion needed at the October Board meeting. Meeting adjournment at 8:10 p.m. Respectfully Submitted, Melanie Baas/CAAM Recording Secretary |
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Meeting Minutes Call to Order: 5:30pm
Attendees: Dave Woodruff Fred Herchet Deanna Fero Mark Taylor
Scott Murray from Desert Classic met with the BOD to clarify proposed services of Irrigation replacement for Phase I. The following items were raised:
· Clarification that Mr. Murray was referred for bid by Tri-City and has no connection to any Board members. · Desert Classic will notify HOA/BOD of start and completion dates so affected homeowners can be notified. · Verbal verification by Mr. Murray that work will be under a 2 year warranty, company will replace all ‘divets’, and the HOA 24/7 contact will be either owner, Scott or Randy. · The steps to completion will be a) blue stake, 2) push back granite and trench 2 sections at a time, 3) should be about a 3 week project. · Mr. Murray was told the BOD would: o discuss the information, o vote by 10/2/09, and o Instruct Tri-City as to a ‘go or no-go’. Tri-City to inform Desert Classic of vote. Open Discussion Items: All items within bid were discussed. All questions were answered by Mr. Murray. Adjourn –6:15pm |
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Greenfield Acres Board of Directors Meeting November 24, 2009 Location: Basha Library 6:00 p.m. Meeting Minutes Board Members Present: Dave Woodruff Dan Riggs Fred Herchet Mark Taylor Board Members Absent: Deanna Ferro Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:00 p.m. Ø The board, and management representative, would like to thanks and notate their appreciation to Dan Riggs for the extensive work he arranged and supervised on the community irrigation box. This irrigation box (located behind 2651 Meadowview) was leaking and in danger of falling apart. MINUTES: · The September, 2009 meeting minutes were reviewed; motion to approve as presented: F. Herchet; seconded by M. Taylor. All approved. ARCHITECTURAL: · The perimeters wall located at lot 300B is leaning. The previous homeowner was informed of this issue. The bank has now taken over the lot and management has been working with them to rectify this situation. IT was brought to the board’s attention to develop a board letter to be sent to the bank for repair of this issue. The bank will be informed of section 2.23 of the CC&R’s that states that the wall is the responsibility of the homeowner. FINANCIAL: · Dan Riggs presented a financial report. No outstanding issues to be reviewed at this time. Motion to approve the financial statements: D. Fero seconded by D. Woodruff. All approved. · D. Riggs also presented the 2010 budget. The budget was approved as presented. Motion to accept: F. Herchet; seconded by M. Taylor. Motion carried. · The board was supplied with a resolution to choose a CPA for the 20069 financial services. The board will move forward with a Compilation from C&J Raymond. Motion: D. Woodruff; seconded by M. Taylor. Motion carried. OLD BUSINESS: · The board requested that management inform BJ Landscape to not fix any irrigation leaks in Phase One as the irrigation refurbishment is underway with Desert Classic. NEW BUSINESS: · None to be discussed at this time. VIOLATIONS: · None to be discussed at this time. Meeting adjournment at 7:30 p.m. Respectfully Submitted, Melanie Baas/CAAM Recording Secretary |
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GREENFIELD ACRES ANNUAL MEETING 6:00 p.m. Directors Present: Dave Woodruff Dan Riggs Fred Herchet Deanna Fero Mark Taylor
**Tri-City Properties Representative: Melanie Baas, CAAM** Quorum was certified by M. Baas.
Opening Remarks: Dave Woodruff introduced the board and the management representative. Dave thanked the board for their work within the community throughout the year.
Approval of the minutes The minutes from the Annual Meeting of January, 2009 were reviewed and approved as presented. Motion to approve: Carol Woodruff (lot 2034); seconded by Tim Schlax (lot 2042).
Presidents Report D. Woodruff reported that the phase one irrigation was refurbished in 2009. Irrigation repairs had been and extreme cost for the HOA over the last 2-3 years; therefore, is was more cost effective to have the system redone, rather than continually “band aiding” it.
Budget/Financial Summary Dan Riggs, Treasurer, reported to the membership information on the Association’s finances. Highlights included:
1. Little monies have been spent out of the reserves in the last year.
2. The irrigation box, located near lot 1008, was repaired. This box was continually leaking and was repaired using rebar and new concrete blocks.
3. The major expense for the HOA for 2009 was $6,500 for the replacement of the irrigation system in phase 1. General Discussion General discussion occurred with regarding the construction of the Riggs road and Chandler Heights entrances. Construction will occur at both of these entrances over the next 2-3 years. Gilbert police will increase patrol throughout the process, but anyone that has issues or concerns is encouraged to contact the Town of Gilbert regarding the construction.
Election Results Election results for the two open Board positions were as follows:
Dan Riggs was reelected to the Board Nicole Hines was elected to the Board
Voting of Officers:
President: Dave Woodruff Vice President: Mark Taylor Treasurer: Dan Riggs Secretary: Deanna Fero Director: Nicole Hines
Motion: It was motioned to adjourn the meeting at 7:10 pm. Motion was seconded and passed unanimously.
Respectfully submitted,
Melanie Baas, CAAM Association Manger |
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Greenfield Acres Board of Directors’ Meeting Minutes Meeting Date: May 28, 2010 Attendees: Dave Woodruff Mark Taylor Dan Riggs Deanna Fero Nicole Hines Home owners in attendance: Brian Fero Call to Order 6:10pm A special meeting was called to have a discussion regarding the issue of landscaping on the Chandler Heights frontage property. The question was put to the Board from the Town of Gilbert; does the Board want the Town to install landscaping on the frontage of Chandler Heights after completion of the street widening project? The Board decided that they would like to have landscaping on the frontage property and would approve such installation pending seeing the actual landscaping plans. The Board also appointed Mark Taylor to be the foreperson to deal directly with Mr. Mood at the TOG on this issue. Mark is to pen an email requesting the following: • TOG install irrigation and landscaping at 1/3 the density of our interior landscaping design requirements;• 2 trees per lot (in the family as per our CC&Rs)• Boulders• Granite similar to our interior design• No equestrian trail• TOG to maintain such landscaping• Replace the lighting destroyed in demolition of entry wayMotion to accept landscaping on the frontage property based on receipt and agreement from the TOG on the above (D. Fero). D. Riggs second. Yes vote was unanimous. After receipt of the landscape drawings and response from the TOG, the Board will approve. The Board expects the TOG to not maintain the landscaping and thus the Board will need to decide if the Association can financially handle the increase in maintenance costs. Dan Riggs gave the BOD a Yearly Landscaping Budget and it does not look like the budge could handle an increase of maintenance costs. The actual maintenance costs have yet to be determined. The Board will not know what the possible costs will be until they see a landscape design from the TOG. The BOD will need to report to the homeowners that the equestrian trail is no longer in the landscape design plans. Meeting adjourned at 7:15pm |
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Greenfield Acres Board of Directors Meeting 2696 Via De Arboles Meeting Minutes Location: Basha Library Board Members Present: Dave Woodruff Dan Riggs Mark Taylor Deanna Ferro Board Members Absent: Nicole Hines Management Company Representative: Melanie Baas, CAAM Meeting called to order at 6:05 p.m. PRESENTATIONS: Patrick, with Desert Glen Landscape, was present to discuss a landscape proposal for Greenfield Acres MINUTES: The April, 2010 and May, 2010 meeting minutes were reviewed; motion to approve: M Taylor; seconded by D. Ferro. All approved. ARCHITECTURAL: None to be discussed at this time. FINANCIAL: D. Riggs reviewed the financials and informed the board that there were no outstanding issues at this time. Motion to approve the financial report as presented: D. Woodruff; seconded by M. Taylor. All Approved. Discussion was raised as to how to increase the funds needed for the community maintenance. Several ideas were discussed such as amendment to the CC&R’s, a request for a donation or a special assessment. The board will develop a letter regarding the above to advise the community. If a donation is approved, management will set up a separate bank account and track these funds. OLD BUSINESS: The board reviewed the issue with the Town of Gilbert and raising the wall around the community as well as the construction and landscape. Further meeting and details regarding this issue will be needed. The board will set up a follow up meeting for needed decision on how to proceed. At this time, the landscape issues are settle with TOG, however, the community would is aiming for TOG to raise the wall another 2’. TOG is claiming that due to the previous construction that it will not withstand additional the weight. NEW BUSINESS: A motion was made to accept the proposal from Desert Glen Landscape and to cancel the contract with BJ Landscape. This motion will remain open until further review of the proposal is completed. It will be discussed further at the August meeting. VIOLATIONS: None to be discussed at this time. Meeting adjournment at 7:45 p.m. Respectfully Submitted, Melanie Baas/CAAM - Recording Secretary |
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Board of Directors’ Meeting Minutes
Meeting Date: July 6, 2010
Attendees: Dave Woodruff Deanna Fero Nicole Hines
Home owners in attendance: Carol Woodruff
Call to Order 6:10pm
A special meeting was called for discussion regarding (1) the landscaping issue on the Chandler Heights frontage property and (2) whether or not to retain an attorney for both the landscape and wall issues.
There was a long discussion surrounding the possibility of retaining an attorney. The Town had agreed to perform some work for the community, such as add landscaping on Chandler Heights and retrofit the current wall on Chandler Heights. Due to elevation changes and project construction changes made by the Town, the current wall is not adequate to provide safety, privacy, noise abatement and decreases the property values (of entire community). An attorney may be needed to encourage the Town to honor their written commitments to the community.
Board is still in agreement on landscaping; it should be installed by the Town and be maintained by the HOA. Deanna Fero was tasked to contact the Town to get the landscape design for the next regular Board Meeting in July 2010.
Deanna is to pen an email by July 7, 2010, requesting the following: · Landscape design concept to HOA by July 23, 2010 including: · Types of shrubs to be planted throughout (remind TOG this is an equestrian community and therefore no poisonous plants such as bougainvilleas or oleanders should be used). · Four (4) 48’ box Sissiou trees behind each home along Chandler Heights. Due to the fact the HOA will be maintaining the landscaping, no Mesquite trees or any other type of tree that is considered “messy.” · Dimensions of the boulders that will be placed throughout. · Location of equestrian trail. · Make sure the placement of boulders and trees and shrubs provide maximum security / safety, privacy and noise control. · Integrate the hump of the conarch with additional “rolling mounds” so as to provide a esthetically pleasing landscaping look. Grade obviously should be able to drain and not have standing water along homeowner’s fences.
There was no decision made regarding the attorney. The three (3) attending Board Members decided it best to have all five (5) members present for a vote. As time is of the essence, a special meeting has been set for Tuesday, July 13, 2010, 6:00pm for this discussion and vote. All members welcome to attend.
Meeting adjourned at 8:35pm |
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Greenfield Acres Board of Directors’ Meeting Minutes
Meeting Date: July 13, 2010
Attendees: Dave Woodruff Deanna Fero Nicole Hines Mark Taylor
Home owners in attendance: Fred Herchet, Amy Herchet
Call to Order 6:05pm
A special meeting was called for discussion regarding (1) the landscaping and (2) perimeter wall issues.
Discussion regarding landscaping revolved around: 1. The “trail to nowhere” equestrian trail a. Homeowner brought up question as to why Greenfield Acres would want it because it goes nowhere. Board indicated that despite it not connecting to any other trail, it would help with the aesthetics and help reduce the number of shrubs/trees needed to cover the area between perimeter walls and the new road; essentially help make the community more ‘inviting’ from the exterior (increase property values). b. The BOD has instructed the TOG to include the equestrian trail on the design plan. 2. Status of TOG landscaping for Chandler Heights a. Concern was raised that if HOA doesn’t receive design plan from TOG soon the HOA would have nothing to ensure the landscaping gets installed. b. The TOG has indicated to the BOD that the landscape budgeted for Chandler Heights has to be presented to the Town Council for approval. c. Mark to pen an email requesting the date and time of the Town Council meeting so BOD and homeowners can attend and possibility speak on their own behalf. 3. Current upkeep by BJ Landscape a. Mark to be the BOD liaison; all issues to be emailed to Mark to relay to BJ Landscape. b. Mark to let BJ Landscape know they are on the cusp of being released and see if the service they provide can be stepped up. c. Request a BJ Landscape representative be present at August 3, 2010 Board Meeting to discuss current landscape issues. 4. Discussion regarding Tri-City and what kind of service HOA is receiving from current property manager. a. Motion made by Mark, Nicole 2nd: Have Melanie notify BOD every time she is planning on a drive through the community to allow BOD opportunity to ride along. b. Deanna to email Melanie regarding this request. 5. Discussion regarding possibilities of retaining an attorney regarding legalities of CC&Rs, rights of the HOA, and rights of the BOD a. Deanna to pen email to Carpenter Hazelwood regarding specifically, perimeter walls and who is legally responsible. b. No decision to retain an outside attorney made at this time. Wait to hear from Carpenter Hazelwood prior to making any final decision. c. Additional discussion to be held at August 3, 2010 meeting.
Mark to put current Tri-City and BJ Landscape contracts on website for HOA to be able to view.
Adjourn: 7:30pm |
